Report to the Member National Authorities of the Pan American Sailing Federation (PASAF) July 2013

July 20th and 21st, the Executive Committee (Exec Comm.) of the PASAF met in Toronto, Canada. All the members of the Exec Comm. were present, namely:

Cor van Aanholt (Curacao)
Jorge (Coco) Barreda (Peru)
David Covo (Canada) – Treasurer
Hector Duval (Dominican Republic)
Liz Filter (USA)
Peter Hall (Canada)
Ralph Nelles (Mexico) – Secretary
Scott Perry (Uruguay) – President

During the last 12 months the Exec Comm. of PASAF experienced 2 changes. For personal reasons both Rich Jeffries (USA) and Andres Santana (Dominican Republic) resigned from the Exec Comm. of the PASAF. The undersigned wish to thank both Rich and Andres for their many years of invaluable service to both the PASAF and sailing in general. We also take this opportunity to wish both of them every success in their future activities. Rich and Andres were replaced by Liz Filter (USA) and Hector Duval (Dominican Republic) respectively. Both Liz and Hector bring a wealth of experience as both sailors and volunteers for sailing.

Below please find a summary of the various subjects dealt with at the PASAF Exec Comm. meeting:

1) Sailing venue for the sailing event at the 2015 Pan American Games (PAG)

During the Exec Comm. visit to Toronto last year it was decided, subject to the approval of the Royal Canadian Yacht Club (RCYC) and the Toronto 2015 PAG organizers (TO2015), that the best venue would be Snug Island adjacent to RCYC. The Board of Directors of the RCYC did not agree. This is particularly disappointing as we had understood that the use of Snug Island by the PanAm sailors would present no problems to the RCYC. Instead they have offered their “city site” location. In addition to the “city site” location TO2015 have considered a site on the North Shore. After much discussion and a visit to the “city site” location it was decided that with certain improvements the “city site” location would very adequately serve as the venue. The only negative being the fact that Snug Island has large mature trees offering significant shaded areas as well as a great deal of grass, both of which are lacking at the “city site” location. However the TO2015 Overlay Plan will be completed this August and it is hoped that adequate greenery, tents, fans, and air conditioning will ensure that the sailors get some protection from the sun and heat. On a positive note the “city site” location is very close to the athlete’s village (15 minute walk or 5 minute bike ride) and doesn’t require transfer by ferry as was the case with Snug Island. The “city site” location is also much closer to the sailing areas. It was noted that despite the RCYC’s decision regarding Snug Island the 2015 sailors and officials will be able to use the RCYC facilities for social reasons. Finally we should mention that the choice of the RCYC City Site is subject to approval by the TO2015 organizers something which we do not anticipate will be a problem.

2) Treasurer’s report

PASAF Treasurer David Covo reported that the current cash balance in PASAF’s bank account is US$ 13,753.49, and that current payables – some travel expenses, website fees, and ISAF membership dues – amount to approximately $1200. Although the cash balance does not represent a great amount of money, it is adequate for our current purposes and will permit the PASAF to cover essential projects. In further discussion, the members of the PASAF Executive Committee agreed to forgo the traditional subsidy of US$ 200 per person for attendance at the annual meeting of the Committee.

3) PASAF membership fees

Invoices for 2013 memberships have not been sent out, but it was noted that very few (approximately 25%) of the Member National Authorities (MNA) of the PASAF are up to date with the 2012 membership fees. A number of possible explanations for this were suggested, including:
1. problems with the mailing list – invoices are frequently sent to the wrong persons;
2. cumbersome payment procedures – membership dues can be remitted only by mail with a cheque or money order;
3. difficulties experienced by some MNAs with an annual versus a 4-year payment schedule.

Discussion focussed on ways to make payment of membership dues simpler and easier for MNAs. We have looked into the possibility of wire transfer, but the charges for this service are high, especially in comparison with the amounts being transferred. Another possible and very effective mechanism for payment that has been suggested by members of the Executive Committee and a number of MNAs is online, via credit card or a service like PayPal. The Executive Committee agreed to update the mailing list and pursue an online payment mechanism based on credit card and/or a service like PayPal.

Current membership fees vary between $50 and $200: 22 MNAs pay $50 per year, 3 pay $100 per year, and 4 pay $200 per year. The Executive Committee discussed the need for differential fees and concluded that:
1. a simple flat fee of $50 per year for every MNA would be appropriate at this time, starting with the 2013 assessment;
2. fees could be assessed once every four years, at the start of the quadrennial; in other words, each MNA would be assessed $200 (4 x $50) in January of the year following the Games. The Executive Committee recognized that some MNAs may prefer to continue to remit their fees on an annual basis, but felt that most would prefer the option of the once-per-quadrennial payment schedule. The flat fee of US$ 50 per year will be retroactive to 2012 and fees already paid by an MNA will be credited to the MNA’s 4-year assessment.

Treasurer David Covo will be contacting MNAs with further information in the near future.

4) PAG as qualifiers for the 2016 Olympic Games in Rio de Janeiro, Brazil

The International Sailing Federation (ISAF) is giving very careful consideration to making a few limited regional games, the PAG being one, qualifiers for the Sailing Competition at the Olympics. This decision should be made at the next annual meeting of the ISAF this coming November. The proposal is that there would be one qualifier for each of the 5 Olympic classes (RS:X men and women; Laser Standard; Laser Radial and 49erFX) sailed at the 2015 PAG.

5) Contacts at each PASAF Member National Authority

It was agreed that the Exec Comm. will attempt to establish exactly who or whom the spokespersons are for each PASAF MNA. Several times over the last year members of the PASAF Exec Comm. have received calls from individuals who, in some cases, were expressing their personal opinions rather than the opinions and concerns of their MNA. This can be disruptive.

6) Equipment Survey for 2019 PAG

During the last 12 months trying to establish the classes and events to be sailed at the 2015 PAG in Toronto was a very difficult and time consuming task. In light of this experience the PASAF Exec Comm. has agreed that sometime in October 2014 the 29 PASAF MNAs will be surveyed to establish which classes and events are not only preferred by each MNA but also the classes and events in which each MNA expects to have sailors attempt to qualify for the 2019 PAG.

7) Bidding cities for 2019 PAG

It was noted that on October 10th 2013 in Toronto the Pan American Sports Organization will decide which of the 4 bidding cities is the site for the 2019 PAG. The 4 bidding cities are: Santiago (Chile); Lima (Peru); La Punta (Argentina) and Bolivar (Venezuela). The Exec Comm agreed that by far the best location for sailing would be Lima as the wind conditions, ambient temperature during July/August and access to good sailing areas is better in comparison to the other 3 cities.

 

 

8) Athletes Commission

The continental federations for most Pan American sports include an Athletes’ Commission. It was agreed that the Exec Comm. should investigate the conditions under which such a Commission could be set up by PASAF.

9) Tracking and on board cameras at the 2015 PAG

It was agreed that both tracking and on board cameras would be extremely desirable for the sailing competitions at the 2015 PAG. This is particularly the case as sailing will be the sport with the potentially significant public interest during the 2015 PAG for the simple reason that all of the Medal races will take place directly in front of the city of Toronto where the public can view these competitions freely (i.e. at no cost).

10) Availability of boats for 2015 PAG

David Howard, the head of the Sports Organizing Committee for sailing at the 2015 PAG, was questioned on the availability of boats for rent in the Toronto area. David confirmed that no equipment would be provided by the organizers for the 2015 PAG. David agreed to survey the various sailing clubs and organizations in the area to establish which classes are available and what rates to expect.

11) PASAF web site

The PASAF Exec Comm. expressed its satisfaction with the new PASAF web site (www.panamasailing.org) and thank Cor van Aanholt for the excellent job he has done establishing it.

12) PASO Jamaica meeting

It was noted that David Covo attended the February 2013 meeting of the Pan American Sports Organization where he was able to establish contact with, amongst others, Mike Fennel the PASO Technical Director, who finally approved the 10th medal for sailing.
The Executive Committee